How to Split PST File into Multiple Smaller Parts by Size, Year, and Date

Introduction

A PST file is a personal storage table file used by Microsoft Outlook to store emails, contacts, calendar entries, and other data. Over time, these files can become large and difficult to manage. Splitting a PST file into smaller parts can help improve performance and organization.

The Problem with Large PST Files

Large PST files can lead to various issues such as slow performance, corruption, and difficulty in searching for specific information. Here are some of the common problems associated with large PST files:

1. Slow Performance

When a PST file grows too large, it can significantly slow down Outlook's performance. Opening, closing, and searching emails can become time-consuming and frustrating.

2. Corruption and Data Loss

Large PST files are more prone to corruption, which can lead to data loss. Corruption can occur due to various reasons, including unexpected system shutdowns, network issues, or file storage errors.

3. Difficulty in Searching and Organizing Data

Locating specific emails or information within a large PST file can be challenging. It may take longer to search for important emails, leading to productivity loss.

Now that we understand the problems associated with large PST files, let's explore some solutions.

Solution 1: Splitting by Size

One way to split a PST file is by size. This involves dividing the file into smaller parts based on a specified size limit. Here are the steps:

1. Launch the recommended software, XYZ Splitter.
2. Choose the PST file you want to split.
3. Specify the maximum size for each split part (e.g., 500MB).
4. Select the destination folder for the split parts.
5. Click on the 'Split' button to initiate the process.

Solution 2: Splitting by Year

If you want to split a PST file by year, you can follow these steps:

1. Open the recommended software, ABC Splitter.
2. Select the desired PST file.
3. Choose the 'Split by Year' option.
4. Specify the destination folder for each year's split parts.
5. Click on the 'Split' button to start splitting the file.

Solution 3: Splitting by Date

To split a PST file by date, you can use the following steps:

1. Install the recommended software, PQR Splitter.
2. Open the PST file you want to split.
3. Select the 'Split by Date' option.
4. Specify the date range for each split part.
5. Choose the destination folder for the split parts.
6. Click on the 'Split' button to begin the splitting process.

Recommended Software: XYZ Splitter

XYZ Splitter is a reliable and user-friendly tool for splitting large PST files into multiple smaller parts. It offers various splitting options such as size, year, and date. Its key features include:

• Intuitive interface for easy navigation
• Efficient and fast splitting process
• Ability to split large PST files without data loss

To use XYZ Splitter:

1. Download and install XYZ Splitter from the official website.

2. Launch the software and choose the PST file you want to split.

3. Select the desired splitting option: size, year, or date.

4. Follow the on-screen instructions to specify the splitting parameters.

5. Click on the 'Split' button to initiate the splitting process.

FAQ (Frequently Asked Questions)

Q: Can I split a PST file by multiple criteria?

A: No, the recommended software allows you to choose only one splitting criterion at a time – size, year, or date.

Q: Will splitting a PST file affect my existing email folders?

A: Splitting a PST file does not affect your existing email folders. It only creates additional split parts based on the specified criteria.

Q: How can I merge the split parts back into a single PST file?

A: The recommended software also provides an option to merge the split parts back into a single PST file. Simply select the split parts and choose the 'Merge' option.

Q: Can I schedule automatic PST file splitting?

A: Yes, some advanced software options allow you to schedule automatic PST file splitting based on predefined intervals or criteria.

Q: Are there any free software options available for splitting PST files?

A: Yes, there are free software options available, but they may have limitations in terms of features and split size.

Q: Will splitting a PST file reduce its size?

A: Splitting a PST file does not reduce its size. It only divides the existing data into smaller parts based on the specified criteria.

Conclusion

Splitting a large PST file into multiple smaller parts by size, year, and date can greatly enhance Outlook's performance and organization. By following the step-by-step instructions provided in this article and utilizing reliable software options like XYZ Splitter, you can efficiently split your PST files without data loss. Choose the splitting criterion that best suits your needs and enjoy a more manageable and optimized Outlook experience.

Glossary

1. PST file:

A personal storage table file used by Microsoft Outlook to store emails, contacts, calendar entries, and other data.

2. Corruption:

The process of data becoming unreadable, damaged, or inaccessible due to various factors.

3. Splitting:

The act of dividing a large file or dataset into smaller parts.

Tips

• Regularly split large PST files to prevent performance issues.
• Backup your PST files before splitting to avoid data loss in case of any unexpected issues.
• Consider using advanced software options for more flexibility and automation in PST file splitting.